Join Our Team
Thank you for wanting to be a part of such a special team and organization. Working for the Thunder Bay & District Humane Society is beyond rewarding!
To Apply for any of the available positions: Please E-mail resumes to email@example.com
Job Posting: Executive Director
The Thunder Bay & District Humane society is seeking a self-motivated, dynamic business professional to fill the role of Executive Director.
Reporting to the Board of Directors, the successful candidate will be the lead in Shelter operations and will have the responsibility of developing programs for the Society to increase adoption rates, increase revenue and promoting the Spay and Neuter facility housed within the Shelter.
The successful candidate will be responsible for the organization’s consistent achievement of its annual goals and financial objectives, and to oversee the administrative management of the organization. The successful candidate will be responsible for ensuring the effective operation of the Shelter in accordance with the Ontario Society for the Prevention of Cruelty to Animals Act, 1990 and adhere to all other pertinent legislation that may apply.
The successful candidate shall also prepare, attain and administer external grants, and perform other tasks as required.
- Strong proven leadership skills, organizational skills and the ability to work independently in an environment where animals are always present
- Experience with nonprofit work, fundraising, and applying for grants
- Financial Planning, accounting and budget preparation experience an asset
- Be organized, independent and innovative with a bias toward action
- Possess a keen understanding of animal welfare and the OSPCA Act, 1990
- Excellent communication skills; effective public speaking and presentation skills
- Embody the highest level of personal and business ethics and contribution to a team-oriented culture while embracing honesty and transparency
- Flexible and open-minded and willing to seek input from Board Chair and Board of Directors
- Maintain composure during stressful situations and possess the ability to calm others
Education and Experience
- Bachelor’s degree (Business preferred) or an equivalent combination of degree and work experience in a senior-level management capacity and knowledge of non-profit management
- Demonstrated experience in fundraising, development and or solicitation of major giving campaigns
- Demonstrated ability to secure legacy gifting and conduct major donor solicitation. Knowledge of current fundraising techniques and trends including technology and social media is an asset
- Experience in business and management principles involving strategic planning, resource allocation, human behaviour and performance and leadership techniques
- Experience in overall management of employees including but not limited to; hiring, performance appraisals, disciplinary action, recognition, orientation, training and guidance to motivate a positive team environment
The Executive Director’s Areas of Responsibility
- Fundraising & Financial Responsibilities:
- Ensure adequate funds are available to permit the Thunder Bay & District Humane Society to carry out its work by developing and maintaining sound financial practices
- Manage and direct the design and implementation of fundraising activities
- Prepare or assist with the application of external grants always seeking to raise operating revenue
- Assist with preparation and of the annual budget and ensure that the Thunder Bay & District Humane Society operates within budget
- Submit fundraising proposals and ensure fundraising records and documentation are complete
- Develop programs for the Thunder Bay & District Humane Society to increase adoption rates, and educate and promote spaying and neutering and the Spay/Neuter clinic
- Raise operating revenue for the Thunder Bay & District Humane Society through new and established campaigns
- Develop and maintain relationships with existing and prospective donors including, First Nation communities, corporations, foundations, community organizations, community and corporate volunteer leaders, and individuals
- Conduct and solicit Major Gift donations.
- Leadership Responsibilities:
- Provide inspired and motivating leadership to staff, volunteers and donors
- Maintain professional, working relationships with other animal welfare organizations in an effort to further our cause and realize the Thunder Bay & District Humane Society’s mission and values
- Promote good public relations in accordance with Thunder Bay & District Humane Society practices and seize opportunities to strengthen our professional image and manage crisis communications as necessary
- Provide leadership in developing program, organizational and financial plans with the Board of Directors and carry out plans and policies authorized by the Board
- Seek and foster Ambassador Group volunteers and train these volunteers in areas of the organization’s work and activities while focusing on diversity and need of individuals within the program
- Raise awareness of Thunder Bay & District Humane Society programs and contributions to the District by publicizing, in a strong positive image, the activities of the organization, its programs and goals
- Be the face of the Thunder Bay & District Humane Society with media relations
- Management & Supervision Responsibilities:
- Support staff and volunteers including OSPCA Agents, Spay & Neuter Clinic staff in an effort to provide quality service to adopters and animals in care
- Recognize staff, volunteers and donors and their individual contributions to the success of the Thunder Bay & District Humane Society
- Ensure current official records and documents, (including animal adoptions and bring-in logs) are compliant with federal, provincial and local legislation
- Assist OSPCA agents with cruelty complaints in a timely and appropriate manner, as per the OSPCA Act, 1990.
- Oversee the recruitment, employment and release of all personnel, both paid staff and volunteers. Ensure employee files and contracts are 100% complete on hire and prior to the employee commencing employment
- Conduct periodic performance and salary reviews of staff
- Scheduling and tracking of staff absences and if necessary approval of overtime
- Plan, assign and direct the work of employees and reward and discipline employees. Address complaints and resolve problems
- Ensure that job descriptions are developed, regular performance evaluations are carried out and that sound human resource practices are in place
- See that an effective team is in place, with appropriate provision for succession plans
- Encourage staff and volunteer development
- Maintain a climate that attracts, keeps and motivates a diverse staff of top quality people
- Develop programs for the Thunder Bay & District Humane Society focusing on increasing adoption rates, and promoting and educating the benefits of spaying and neutering
- Ensure the Thunder Bay & District Humane Society website is kept current including upcoming events and existing animals in care
- Effectively manage resources for the maximum benefit of the organization
- Execute operating budget annually
- Advertise for and accept applications for vacant positions and interview potential candidates
- Responsibilities to the Board of Directors:
- Keep the Board fully informed on the condition of the organization and all important facts influencing it
- Jointly, with the Chair and Secretary of the Board, conduct official correspondence of the organization including the execution of legal documents
- Participate fully on Board committees and attend committee meetings. Be prepared to discuss the analysis and resolution of key committee issues and make recommendations to the committee
- Assist in developing the Strategic and Financial Plan, annual operating and fundraising plans of the Thunder Bay & District Humane Society.
- Provide information and advice to the Board Chair in the creation of policies and programs while focusing on the Strategic and Financial Plan
- Advise the Board of significant developments and trends in the field of animal welfare
- Prepare monthly reports summarizing shelter statistics and funding activities completed
- Prepare annual reports summarizing shelter activities and statistics and present at the Annual General Meeting
- Inform the Board of any opportunities and challenges including but not limited to staff, volunteers and donors
- Advise of current media coverage, public relations and fundraising campaigns
- Carry out such other duties and tasks as may be assigned by the Board Chair from time to time.
- People skills – mediation, cultivation, empathy, and celebration
- Communications of all kinds
- Relationship building; interpersonal skills
- Conflict management
- Financial management
- Local community network
- How to leverage to build consensus, using the right communications, building networks and coalitions.
- Public relations.
- Political astuteness; handling conflicting views, maintaining integrity
- Analytical skills.
- Fundraising acumen especially as it relates to the process of cultivating and developing long-term relationships.
Thunder Bay & District Humane Society is an equal-opportunity employer.
Salary for this position will commensurate to experience and qualifications.
Only those selected for interviews will be contacted.
Our Board Of Directors
Join Our Volunteer Board Of Directors
THUNDER BAY AND DISTRICT HUMANE SOCIETY BOARD OF DIRECTORS: IS IT FOR ME?
NOTE: Recruitment is always open and is ongoing as long as there is positions available to fill.
What is the Board of Directors?
The Board of Directors is the governance body of the Thunder Bay and District Humane Society (TBDHS). The Board provides the strategic direction, resources, and high-level oversight for the organization to be successful in achieving its mission and goals.
Who serves on the TBDHS Board?
Board members come from all walks of life. They share a commitment to the TBDHS and the animals in our care and have skills that are required by the Board. Ideally but not exclusively, candidates are sought with Board and/or Volunteer experience at charitable/not-for-profit organizations, and with expertise in the following areas: governance; management/strategic planning; evaluation/performance management; fundraising; policing; government relations; social work; finance/accounting; marketing including an emphasis on social media; information technology, legal or regulatory and/or human resources/recruitment and retention.
Other characteristics include:
- Age: By law, Board Members must be at least 18 years of age.
- Education: Formal education is not a requirement for all Board positions, though it is desirable to have certain professionals on the Board to ensure an appropriate mix of perspectives. Many candidates may possess a combination of work and personal experience that provides them with the necessary knowledge and understanding of the financial, administrative and ethical and policy issues that may be discussed at the Board.
- Knowledge/Awareness: Candidates should possess an interest in animal welfare and should understand the need to demonstrate a public image that is in keeping with the philosophies and goals of the TBDHS.
- Personal Suitability: It is desirable to have Board Members who are willing have confidence to challenge proposed policies, activities, etc., of the organization. The ability to challenge must be tempered with recognition of the need to work in a cooperative and collegial manner and demonstrate a style that values consensus and unity.
- Financial or Time Commitment: All Board members are expected to make a monetary personal financial commitment to the TBDHS.
The Thunder Bay and District Humane Society is a non-profit organization, dedicated to providing care and shelter to animals in need. Being an affiliate with the Ontario SPCA (Ontario Society for the Prevention of Cruelty to Animals) (www.ospca.ca) allows our shelter to go above and beyond the Canadian Standards of Care in Animal Shelters Guidelines. The OSPCA’s programs and services include:
- Cruelty Investigations
- Sheltering and Adoptions
- Humane Education
- Reducing Pet Overpopulation
- Emergency Rescue and Treatment
- Re-uniting Lost Pets with their Owners
- Spay/Neuter Services
- Rescue and Relief Services
We are an open door for life Shelter offering food, veterinarian care and shelter to animals who have been neglected, abandoned, abused, or whose owners simply cannot care for them anymore. We are a financially independent organization funded entirely by our own fundraising efforts, donations from the community and adoption/bring in fees. The TBDHS is a Canada Revenue Agency Registered Charity and is able to issue tax receipts.
We are also a member of Humane Canada. (www.humanecanada.ca).
WHAT IS EXPECTED OF ME AS A BOARD MEMBER?
The Board of Directors usually meets on the second Wednesday of every month, once per month in the evening, generally commencing at 5:00 pm for about two hours at a predetermined location. Reports, background materials, and other documentation received addressed to the TBDHS are sent to Board Members several days before the meeting, and Board Members are expected to have read the materials and have their questions and comments prepared.
The main responsibilities of the TBDHS Board are to:
- Determine mission and purpose: It is the Board’s responsibility to create and review a statement of mission and purpose that articulates the organization’s goals, means. And primary constituents served.
- Select the Executive Director (ED): The Board must reach consensus on the ED’s responsibilities and undertake a careful search to find the most qualified individual for the position. The Board will ensure that there is a succession plan in place.
- Support and evaluate the ED: The Board should ensure that the ED has the support he/she needs to further the goals of the organization.
- Ensure effective strategic planning: The Board must actively participate in an overall strategic planning process and assist in implementing and monitoring the plan’s goals.
- Monitor and strengthen program and services: The Board is responsible to determine which programs are consistent with the TBDHS’s mission and monitor their effectiveness.
- Ensure adequate financial resources: One of the Board’s foremost responsibilities is to secure adequate resources for the TBDHS to fulfill its mission.
- Protect assets and provide proper financial oversight: The Board must assist in developing the annual budget and ensuring that proper financial controls are in place.
- Build a competent Board: The Board has a responsibility to articulate prerequisites for candidates, orient new members, and periodically and comprehensively evaluate their own performance.
- Ensure legal and ethical integrity. The Board is ultimately responsible for adherence to legal standards and ethical norms.
- Enhance the TBDHS’s public standing: The Board should clearly articulate the TBDHS mission accomplishments, and goals to the public and garner support from the Community.
- Manage Risk: The Board must assess and address risk to the organization and ensure timely and proper corresponding responses.
Since discussions may involve confidential or sensitive issues, Board Members are asked to sign a Code of Conduct and Confidentiality Agreement.
Board Members are expected to attend and assist with most, if not all, major TBDHS events.
In addition to the monthly meeting and periodic events, Board Members are expected to serve on at least one committee that meets once a quarter at a minimum, monthly preferably if necessary. There are usually assigned specific tasks to be completed individually or working in collaboration with other committee members.
WHAT ARE THE BOARD COMMITTEES?
Much of the up-front, hands-on work that occurs prior to any issue coming to the board, is done through the work of Board committees. The committees take the time to research issues, identify and evaluate options, and make recommendations. The Board depends on committees to present succinct information and recommendations upon which it can base decisions at monthly meetings.
The Bylaws of the TBDHS provide for four standing committees; the Executive Committee; the Nominating Committee and the Governance Committee. If allowed a Finance and Audit committee will also stand.
The Executive Committee is comprised of the officers of the TBDHS: The Chair, 1st and 2nd Vice Chairs, Treasurer, Secretary and the Executive Director. Its duties and responsibilities are set out in the Bylaws, but essentially this committee exercises the powers of the Board, as needed, in between meetings. The Executive Committee is open to Board members elected to executive positions only.
The Finance Committee also has duties that are set out in the Bylaws. In addition to its regular duties, however, the Finance Committee may also take on other projects such as establishing policies and procedures about important financial matters.
The Nominating Committee recruits and screens potential new Board members. Under the Bylaws, the Nominating Committee is composed of at least three Board members one of which shall be the 1st Vice Chair or the 2nd Vice Chair and may also include Advisors from outside the Board. As Board vacancies occur, the Board’s Nominating Committee will advertise for applicants.
The Governance Committee’s duties are set out in the Bylaws. The Governance Committee develops sound governance policies, procedures and techniques in order to pursue the development of the governance of TBDHS, in accordance with best governance practices and legal requirements.
The Board is authorized under the Bylaws to establish other ad hoc committees depending on its priorities for the TBDHS.
In addition, if you are not already a member of TBDHS, a candidate must become a member within thirty days of becoming a director.
WHAT’S IN IT FOR ME?
There are many rewards by serving on the Board of Directors.
- Sharing with a team in the accomplishment of doing something important for the TBDHS and the District of Thunder Bay’s animals.
- Using your skills in new ways, addressing very interesting issues.
- Learning more about the TBDHS and how it operates.
- Meeting people who share your interests.
- Developing new skills.
- Developing your volunteer knowledge and skills – in the future, you may want to help other charities as well.
- Being associated with an organization that has been helping your community and being able to participate in the growth of the TBDHS.
Weekdays 11 – 6pm
Weekends 11 – 5pm
ANIMAL VISITING HOURS
Weekdays 12 – 6pm
Weekends 12 – 5pm
1535 Rosslyn Road
Thunder Bay, ON P7E 6W2
Tel: (807) 475-8803
Fax: (807) 475-4717
Charitable No. 89433 0273 RR 0001